Let’s be honest. Most businesses still handle passwords in ways that would make a cyber security expert wince. Spreadsheets. Shared documents. Sticky notes. Passwords reused so many times they may as well be printed on the stationery.
Cyber criminals rely on this. And in many cases, they do not need sophisticated attacks or elite hacking tools. They just need to find one weak password.
If you’re reading this and it’s dawning on you that some of your passwords are just “Admin123!” or your company’s name and a few numbers, then you REALLY need to implement a proper password policy.
To help reduce your risk of password’s being guessed or leaked, we are offering free onboarding and password management training to all clients until the end of March 2026.
What Does The Training Include?
Our password management training includes a live, interactive Teams call with your employees, where we guide them through the key principles of secure password practices. During this session, we focus on the following essential areas:
- Password Generation: We show your team how to create strong, unique passwords that are difficult for cybercriminals to crack. We cover best practices for password complexity, ensuring that your passwords aren’t easy to guess or crack.
- Password Rotation: Regularly changing passwords is a vital part of security. We explain why rotating passwords periodically helps protect sensitive information and keep your company secure.
- Secure Storage: We stress the importance of securely storing passwords using a trusted password manager like Keeper Security. Your team will learn how to avoid unsafe storage methods like spreadsheets or sticky notes, and the benefits of encrypting their passwords.
- Password Complexity: We discuss the right level of password complexity and provide examples of weak versus strong passwords. This is a crucial step in ensuring that passwords aren’t easily bypassed by attackers.
- Identifying and Correcting Personal Security Gaps: While the training focuses on company security, we also highlight common personal password mistakes. Many people unknowingly practice poor password habits in their personal lives, which can make them an easy target for hackers. We help your team identify and correct these gaps, giving them skills that are valuable in both their work and personal lives.
By the end of the training, your employees will have the knowledge and tools to manage passwords securely, significantly reducing the risk of breaches caused by weak password practices. Plus, they’ll take away skills they can use in their everyday life, further enhancing their personal security.
Why Spreadsheets For Passwords Are Never A Good Idea
If your company stores passwords in a spreadsheet, you are not alone. It is the most common method we see. It is also one of the most dangerous. The problem with spreadsheets is that they:
- Can be copied, shared, or emailed without anyone realising
- Are normally unencrypted
- Become outdated quickly
- Give attackers a single point of failure
- Offer no protection if a device is compromised
This is exactly why modern cyber security standards expect businesses to use a password manager like Keeper Security.
What Is Password Management?
Password management is the process of storing, sharing, and securing passwords in a structured, safe, and trackable way.
An effective password policy ensures:
- Employees are not reusing the same password everywhere
- Sensitive credentials are not exposed
- Access to systems can be controlled and audited
- Your organisation meets compliance expectations
Good password management is one of the cheapest, easiest, and most effective ways to boost your security.
Why Keeper Security Is Our Recommended Password Manager
Keeper Security is a secure, encrypted password manager designed for business use. It protects passwords behind strong authentication, allows secure sharing, and removes the need for spreadsheets entirely.
Instead of dozens of employees reusing weak passwords, Keeper Security:
- Generates strong, unique passwords automatically
- Stores everything in an encrypted vault
- Lets you share credentials safely
- Logs activity so you can track who has accessed which passwords
- Prevents staff from exposing passwords by mistake
- Warns you in you have reused a password
This is the level of protection cyber attackers don’t expect you to have. And it is exactly why we include Keeper Security onboarding in our free password management training offer.
What Our Password Management Training Covers
The training focuses on giving your team the skills and habits needed to use a password manager like Keeper Security properly and manage passwords safely day to day without impacting their productivity.
We cover:
- How password managers work and why they are more secure than spreadsheets
- How to generate and store strong passwords
- How to share credentials securely with colleagues (without using post it notes!)
- How to recognise and avoid common password mistakes
- What good password hygiene looks like for a modern organisation
The goal is to move your business from everyone doing their own thing to everyone following secure, consistent practices.
Why This Matters Now
Regulations are tightening. Cyber Essentials, GDPR, and the forthcoming Cyber Security and Resilience Bill all expect strong password practices and the use of secure management tools.
Not having a password manager and password policy in place drastically increases your chances of falling victim to a cyber-attack.
Training your team now reduces this risk and saves time later, when avoidable incidents happen because someone reused ‘Password123!’.
Get Your Team Trained for Free
The onboarding and training are completely free for all Carden IT Services clients until March 2026.
If you want your team to adopt better security habits and eliminate spreadsheet-based passwords for good, contact your Carden IT Services account manager to book your session.
We will handle everything and make sure your staff understand the importance of proper password management in today’s threat landscape.