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5 Reasons to Move to Microsoft Office 365

Some businesses are still pondering when or whether to make the transition from Exchange to Microsoft Office 365 while newer businesses are wondering what they will gain from Microsoft Office 365 that they don’t already have just by using Google Drive, Google Docs, Gmail etc. 

Microsoft charges per user not per device or per organisation. This means the costs are predictable and scalable as your business grows. Microsoft also offers a variety of packages with stripped down versions of Office apps or email only plans for teams who do not need the entire Microsoft Office 365 stack. 

We’re going to give you our 5 top reasons why we believe Microsoft Office 365 is essential for every modern business. 

1. Online Mailboxes with 50GB mailbox per user 

Online Outlook mailboxes that you can access from any device, with 50GB mailbox storage available for every userMicrosoft Office 365 also facilitates 

  • Shared mailboxes (for example, having an inbox shared by your whole sales team) 
  • Out of office replies 
  • Advanced mail flow rules 
2. 1TB OneDrive Storage

Every user of Microsoft Office 365 gets 1TB of OneDrive cloud storage. 

While it can be tempting to stick with free accounts to save money, a busy organisation will quickly find themselves running out of storage space. For example, free Google accounts only offer 15GB of storage. 

OneDrive allows files to be accessed securely from any device, anywhere in the world. Files can also be easily shared amongst team members. 

3. SharePoint

In addition to the 50GB mailbox and the 1TB of user storage, you also have access to SharePoint, a cloud storage platform which can this can replace most file systems on servers, meaning unless you run local applications that require databases, your servers can be decommissioned, saving on costs and spaces. SharePoint allows multiple teams members to collaborate on a project in real time, no matter where they are in the world. Machines can also be joined to Azure Active Directory to service logins. 

4. Security & Reliability

Advanced security settings and multi-factor authentication help keep your data secure. 

The security of data in the cloud is one of the major concerns for any organisation. When it comes to security, as Microsoft Office 365 is a far safer choice compared to storing your data in an on-site environment. 

Microsoft is one of the most established and trusted name in computing and they have been at the forefront of cloud computing for over a decade and Microsoft Office 365 ‘s technology is advanced, highly secure, and regularly patched. This means that your business-critical data is always secure. 

5. Constant Improvements & Updates  

As Microsoft Office 365 is a subscription-based service it is constantly updated and improved. And when we say updates, we’re not just talking about bug fixes or adding a dark theme. Microsoft will add entire new products to Microsoft Office 365 package. For example, when Microsoft Teams was released in 2017, Microsoft Office 365 users got it immediately at no extra cost. 

All the updates are automatic too and delivered via the cloud directly by Microsoft, you never need to install them yourself and there is no downtime.

These are just a few of the reasons that businesses are making the switch to Microsoft Office 365.

Carden IT Services have great deals on Microsoft Office 365 licences and our managed IT services can help you to get the most out of your enterprise technology. Find out how.

Author: Dave King

Dave King is the Co-Founder and Director of Carden IT Services and the wider Carden IT Group. Dave has over 18 years’ experience in business IT networks with a focus on IT consultation and disaster recovery planning/testing.